Release form 
for incoming international students formally enrolled at Unifi

I, the undersigned ………………………………………………………………………………………...
Tax Identification Number (Codice fiscale)  ……………………………………………………………enrolled (or graduated) in the programme …………………………………in the School/Dept. ………………………………………… of the University of …………….. with reference to the request to start an international mobility within the Programme ................... for which I was selected for the academic year ................
-	without prejudice to the insurance coverage prepared by my home University and by the hosting University if provided, in relation to accidents and civil liability

declare under my own responsibility

 a)	that I shall keep constantly up-to-date and to observe the rules for the prevention and management of the emergency situation from Covid-19 and, in particular, to have read and accepted the conditions provided both in my home country and in the country of destination, Italy, as well as being aware of health measures (quarantine, restrictions, etc.) to which any individuals returning to Italy after travelling abroad (quarantine, restrictions, etc..) are subjected;
 b)	that I have read the measures taken by the University of Florence to fight and contain the spread of Covid-19 and that I have been informed of the methods of delivering the courses;
 c)	that I release the University of Florence from any liability, as not attributable to itself, related to any unforeseen events related to the Covid-19 emergency;
 d)	that I release the University of Florence from any costs and charges incurred for reasons related to the Covid-19 emergency, such as, but not limited to, specific health insurance, unforeseen travel/accommodation expenses for cancellations or delays, any unforeseen events related to the interruption/cancellation of my mobility.

Date and place …………………………… 	Signature ……………………………………

Information regarding the processing of your personal data concerning your participation in the Programme ……..(specify the type of programme)

We wish to inform you that the General Data Protection Regulation (EU Regulation 2016/679 of the European Parliament and Council of 27 April 2016), from now on GDPR, concerning the protection of persons with regard to the processing of Personal Data, provides for the protection of individuals with regard to processing of personal data as a fundamental right.
According to article 13 of the GDPR, therefore, we must inform you that:

DATA CONTROLLER:
The data controller of your personal data is the University of Florence, located in Florence, Piazza San Marco, 4 - phone 055 27571 - email urp@unifi.it, pec: ateneo@pec.unifi.it.

DATA PROTECTION OFFICER:
The Data Protection Officer (DPO) is Mr. Massimo Benedetti, Director of the General and Legal Affairs Department, Florence, via G. la Pira, 4 - phone. 055 2757667 - email: privacy@adm.unifi.it.

PURPOSES OF THE PROCESSING AND LEGAL BASIS:
in compliance with the principles of lawfulness, fairness, transparency, adequacy, relevance and necessity as per art. 5, paragraph 1 of the GDPR the University of Florence, as Data Controller, will process your personal data, with the aid of electronic or hard copy means exclusively for the following purposes:
 •	Participation in the international mobility programme and possible award of a scholarship
The legal basis of the processing falls within the categories referred to in art. 6 para. 1, lett. b), c), e) of the GDPR.
CATEGORIES OF DATA USERS AND DATA TRANSFER
The data processed for the aforementioned purposes will be communicated or will in any case be accessible to employees and collaborators of the University of Florence, who, in their capacity as delegates and / or contact persons for data protection and / or system administrators and / or persons in charge of processing, will be adequately trained by the Data Controller for this purpose.
The data are not disclosed or communicated to third parties outside the specific regulatory provisions. The data can be communicated to public authorities.
The data may be transferred to non-EU countries that have obtained an adequacy decision from the European Commission (Article 45 of the GDPR) or that present adequate guarantees (Article 46 of the GDPR) or in compliance with the conditions set out in art. 49 of EU Regulation 679/2016.

DATA RETENTION PERIOD
Personal data will be kept for the period necessary to achieve the aforementioned purposes and in any case for the time necessary for the fulfillment of legal obligations. In any case, they will be kept for the time established by current legislation on the conservation and archiving of administrative documentation.
RIGHTS OF THE DATA SUBJECTS: 
At any time, the rights referred to in articles 15 and ff. of the GDPR may be exercised against the Data Controller / DPO at the addresses indicated above. In particular, the data subject has the right to access their personal data, rectification, integration and, if the conditions are met, cancellation, limitation of data processing and the right to object to their processing. All the above, without prejudice to the right to lodge a complaint with the Guarantor for the protection of personal data pursuant to art. 77 of the GDPR. 
HOW TO EXERCISE SUCH RIGHTS:
The data subject may exercise all the above rights (using the specific form published on https://www.unifi.it/vp-11360-protezione-dati.html) by sending an e-mail to the Data Protection Officer at the following e-mail address: privacy@adm.unifi.it.
COMPLAINTS
The interested party also has the right to lodge a complaint with the Guarantor Authority for the Protection of Personal Data pursuant to Article 77 of the GDPR (http://www.garanteprivacy.it).
OBLIGATORINESS OF DATA PROVISION:
The provision of personal data is essential for participation in the mobility programme and the possible award of the scholarship. Failure to provide the requested data will result in the impossibility to participate in the programme. 

DATE AND PLACE……………………………………………….

SIGNATURE……………………………………………………….